Bookkeeping for a trucking company involves keeping accurate and organized records of all financial transactions related to the business. Proper bookkeeping ensures that your business operates efficiently and effectively, and that you can make informed decisions based on accurate financial data. Here are some steps you can take to manage bookkeeping for your trucking company:
- Set up a bookkeeping system
The first step in bookkeeping for trucking company is to choose a bookkeeping software that can handle the complexities of trucking finances. Among the preferred choices are FreshBooks, QuickBooks, and Xero. These software solutions allow you to track your income and expenses, create invoices, and manage your cash flow.
If you don’t have experience with bookkeeping software, you can also hire a professional bookkeeper to help you set up and maintain your financial records. A professional bookkeeper can help you choose the right software, set up your accounts, and ensure that your records are accurate and up-to-date.
- Record all income
To manage your finances effectively, you need to track all income from loads, fuel surcharges, and any other revenue streams. Keep receipts and invoices for all income received and record them in your bookkeeping software.
When recording income, it’s important to note the date of the transaction, the amount received, the source of the income, and any other relevant details. This information will help you track your income over time and identify trends in your revenue streams.
- Record all expenses
Keeping track of expenses related to running your trucking business is critical to managing your finances effectively. Keep track of all expenses, including fuel, maintenance, repairs, insurance, permits, and licenses. Keep all expense-related receipts and invoices.
When recording expenses, it’s important to note the date of the transaction, the amount spent, the category of the expense, and any other relevant details. This information will help you track your expenses over time and identify areas where you can cut costs.
- Keep track of mileage
Keeping accurate records of the mileage driven by each truck and driver is critical for calculating expenses related to fuel, maintenance, and repairs. This information will also be helpful when filing taxes or applying for permits and licenses.
To keep track of mileage, you can use a mileage logbook or a GPS tracking system. Note the date, starting and ending odometer readings, the purpose of the trip, and the number of miles driven.
- Reconcile your accounts
Reconciling your accounts means comparing your records to your bank statements and other financial documents to ensure that everything is accurate and up-to-date. Reconciling your accounts on a regular basis helps you catch errors and discrepancies before they become bigger problems.
To reconcile your accounts, compare your bookkeeping records to your bank statements and other financial documents. Make sure that all transactions are recorded accurately and that your balances match. If you find any discrepancies, investigate them and make any necessary adjustments to your records.
- Prepare financial statements
Financial statements are a summary of your business’s financial performance over a specific period of time. They provide a snapshot of your business’s revenue, expenses, and profits.
The income statement, cash flow statement and balance sheet are the three major financial statements. The income statement shows your revenue and expenses for a specific period of time, and calculates your net income or loss. Your assets, liabilities, and equity are displayed on the balance sheet as of a particular time. The cash flow statement shows your cash inflows and outflows for a specific period of time.
Preparing financial statements helps you understand your business’s financial performance and make informed decisions about future investments and expenses.
In conclusion, bookkeeping for a trucking company involves keeping accurate and organized records of all financial transactions related to the business.
Why Trucking Bookkeeping Services for Velan?
Velan bookkeeping with its 16 years of experience as an outsourced bookkeeping services provider India, offers Cloud Accounting and Bookkeeping, AR/AP, Payroll, and Controller services for various industry verticals. We cater to all types of clients, right from small businesses, CPA firms to Fortune 500 companies spread across the USA.